HHPA Board Meeting 2026 Minutes
Harbor Heights Park Association (HHPA)
Board Meeting Minutes
Date: March 24, 2026
Meeting Type: Spring Planning Meeting
1. Call to Order
The meeting was convened with strong attendance from both board members and community residents. Michele Pace welcomed attendees and expressed appreciation for the high level of engagement.
2. Welcome & Acknowledgments
A warm welcome was extended to Jill Myer, who is stepping into a more active role on the board.
Special thanks were given to Brian Carmichael for stepping in to assist and providing critical support.
Appreciation was also extended to:
Mary for her research on key management
Jenny Kutner for developing the beach maintenance list
Community members volunteering administrative support
3. Key Decisions (Approved by Vote)
The following items were discussed and approved:
Membership Dues: $125 flat fee per household
Rack Fee: $50 per vessel
Party Policy:
$200 deposit required
Beach must be cleaned by 10:00 AM the following day for deposit return
4. Upcoming Events
Annual Beach Cleanup
Date: Saturday, May 2, 2026
Time: 9:00 AM (early arrivals welcome)4th of July Block Party (Proposed)
Initial discussion to bring back the event
Volunteers needed for planning
Additional details to follow
5. Discussion Topics
Membership & Community Engagement
Plans to increase neighborhood participation through broader outreach
Save-the-date communication to be shared with expanded contact list
Goal to encourage more residents to join and engage with HHPA
Website & Communications
Website updates planned to reflect:
New pricing structure
Updated policies
Event information
Policies & Insurance
Need to finalize and communicate a one-day event policy, including insurance requirements
Review and confirmation of overall insurance coverage
Beach Operations & Maintenance
Ongoing coordination of key management and access process
Exploration of adding a lockbox at the beach for accessibility
Evaluation of float keychains for easier key use
Review of general beach maintenance priorities
Infrastructure
Discussion around evaluating next steps related to the beach fence
6. Action Items / Next Steps
Update website with new pricing and policies
Finalize and distribute one-day event policy
Review insurance coverage and requirements
Continue assessment of fence improvements
Send beach cleanup communication and volunteer sign-up
Coordinate volunteer roles and logistics for cleanup
Advance key management system and access improvements
7. Adjournment
The meeting concluded with appreciation for the community’s continued involvement and a shared goal of building a strong and connected neighborhood for the upcoming season.
Prepared By:
Michele Pace
Harbor Heights Park Association
